13. Privacy Statement and Policy

Social Workers’ Benevolent Trust

Privacy Policy & Statement

How SWBT (‘we’) use your information

Your privacy is important to us. We are committed to safeguarding the privacy of your information.

What data do we collect?

We collect your data in order to fulfil our role as a charity giving payments to social workers experiencing financial hardship.

The personal information we collect is name; date of birth; address; telephone number; e-mail address; Social Work Qualification; HCPC Registration and SWE registration number; employment and financial details.

We also ask for information on the name and date of birth of your dependents.

Applications to SWBT

When individuals apply to SWBT for a payment they submit their information in an application form either electronically or by post. In the application form they provide details of their personal and financial circumstances to explain why they need a payment and what it will be used for.

Any personal information that is provided in the application will only be used for the administration and management of any payment awarded. Personal information is only seen by Trustees and the administrator at BASW who processes applications for us. We do not share your information with others.

All applicants are informed by post whether they have been successful with their application. Payments are made by cheque and sent to the address given by the applicant, it is important therefore that all the details are correct as we do not ask for applicant’s bank account details. Those who are awarded a payment are asked to send SWBT an acknowledgement of receipt either by e-mail or post.

SWBT does not have any further communication with the applicant unless they contact the Trust again.

Storing your data

We hold your data according to our retention policy attached and in doing so we always comply with Data Protection Legislation (GDPR).

Requesting Access to your Data

Under Data Protection legislation, you have the right to request access to information about you that we hold. To make a request contact the SWBT Chair@swbt.org

Websites

Our website www.swbt.org.uk contains links to other websites. This privacy statement and policy only applies to the SWBT website. If you link to other websites via the SWBT website you should read their privacy policy.

Cookies – SWBT website does not use cookies.

Review of this Policy

SWBT keeps this policy under regular review. This policy was last updated in December, 2019.

Social Workers Benevolent Trust Retention Policy December, 2019

Type of Record

Period Kept *

Reason Why

Outcome

Hard copy application-

1)where application approved

2) where application not approved

6 years

1 year

Audit and Finance; Complaints. Limitation Act. GDPR.

Audit; Complaints

Destroy

Destroy

Computer generated application – 1)where application approved

2) where application not approved

6 years

1 year

Audit & Finance; Complaints, Limitation Act. GDPR.

Audit; Complaints

Destroy

Destroy

Minutes

6 years

Audit and Finance; Complaints; Decision clarification; Keeping track of business.

Archive

Treasurer’s Reports

6 years

Audit and Finance; Keeping Track of Business.

Archive

Gift Aid Details

6 Years

HMRC rules; Thanking Donors. GDPR

Destroy

Annual Report

6 Years

Audit & Finance, History, Limitation Act

Archive

*Note: ‘Period kept’ is from the end of the financial year in which the application is considered.